Events and Sponsorships Coordinator

Description du poste

Events and Sponsorships Coordinator

Duration: 5-6 month(s). Montreal, QC Hybrid.

Description/Comment: Replacement of maternity leave until End of August 2026. The candidate will have to go to some conferences. Better to know the event and sponsorship ecosystem of Montreal. Possibility to work outside of business hours (when hosting client events). French and English Mandatory.

Principales responsabilités

• Strategically monitor key trends in events to ensure highest quality levels in terms of ideas and delivery (virtual, in-person, and hybrid)
• Develop and monitor yearly event budget, working with the Head of Marketing & Communications and local front officers in the planning process, enforcing added value business content in addition to pure entertainment
• Develop, maintain, upgrade and ensure use by the team critical events tools (including approvals, registration, calendar planning)
• Ensure post-event quantitative and qualitative analysis
• Manage from briefing to execution: internal, industry and proprietary events;
  • Sort event proposals to identify which ones are relevant to address business objectives
  • For industry events, execute due diligence on the previous years' events to assess efficiency potential
  • For proprietary events, deep understanding of stakeholders objectives required that should translate into creative appropriate proposals
  • Team coordination to optimize Group branding impact and costs
• Maintaining and overseeing existing and new corporate sponsorships/partnerships including strict budgeting review and database maintenance
• Managing sponsorship contracts and activities to ensure maximum brand visibility/recognition and activation levels.
• Ensure high business & ethical standards in implementation and delivery of events
• Closely collaborate with Communications & Social Media managers and other events regional platforms: relaying event strategy and planning, exchanging best practices and ideas, etc.
• Coordinate the philanthropy initiatives (donations, volunteering events, philanthropic committee)

Exigences

• Willingness to travel, as needed
• Language proficiency in English and French is required
• Experience with event management systems; CRM platforms not required, but a plus
• Experience working in a diverse, matrix organization

Qualifications

• 5 years of experience in Event Management
• Bachelor's degree in a related field
• General knowledge of the banking industry and global financial markets preferred
• Passionate about events, with strong project management, data management and event budget management skills; eye for detail; methodical approach to work and creativity