Translation Project Management Specialist

Overview

Norton Rose Fulbright is a large international legal practice with multiple offices around the world. Its clientele is also international, so we must be able to provide services in English and in French. As a result, a good working knowledge of both languages is required, since you will communicate frequently with managers and/or colleagues in other provinces or countries and/or will serve our clients in both languages.

You Will Be Focusing On

• Project management: manage incoming translation requests – prepare translation projects by analyzing received files, prepare quotes, assign projects in accordance with internal guidelines, liaise and follow up with clients and with external service providers and maintain up-to-date billing information.
• Administrative support: provide administrative support to the Linguistic Services management team, including for invoicing, billing and handling of ad hoc requests.
• AI platforms, CAT tools and TMS: ensure maintenance of AI platforms, CAT tools, terminology databases, and translation management systems (TMS).
• AI-assisted translation and automation: use of AI tools to generate AI-assisted translation and identify opportunities to automate processes and optimize workflows to achieve greater efficiency; ensure maintenance and update of internal and vendor terminology databases and translation memories.
• Preparing projects: retrieve precedents, convert documents, prepare blacklines, and gather relevant documents by accessing SEDAR, Avantis Ai and client websites; prepare pre-translations and bitexts using CAT tools and AI platforms; accompany team members to navigate client platforms such as Workiva and ActiveDisclosure.
• Data analytics and process improvement: contribute to the continuous process improvement efforts and generate operational reports to support decision-making.
• Training and onboarding: contribute to training and onboarding initiatives for current and new tools/platforms and documentation of best practices.
• Editing and formatting: provide editing and formatting support to the members of the linguistic services team.

What You Bring To The Role

• Degree in Translation (or related field) or in Language Technologies (or related field), or Diploma of College Studies in Office Technology (or equivalent experience).
• 3 to 5 years’ experience in project management or coordination within a linguistic department.
• Experience with AI-assisted translation tools, CAT tools and Translation Management Systems (TMS).
• Understanding of automation processes and workflow optimization.
• Background in legal or professional services environment an advantage.
• Capacity to interact and collaborate with external clients and with stakeholders across the firm.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Visio) including advanced features (styles, cross-referencing, multilevel numbering, tables, charts, diagrams) an advantage.
• Familiarity with platforms such as SEDAR, Avantis Ai, ActiveDisclosure and Workiva.
• Strong organizational and time-management skills.
• Availability to work outside regular business hours when needed.
• Exceptional attention to detail and flexibility.

Why Join Our Team

• Retirement savings plan with employer contribution.
• Benefit premiums paid by the firm.
• Telemedicine services.
• Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships!
• Training and development programs based on your interests and needs.

Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!

As part of a global legal practice, Norton Rose Fulbright Canada embraces a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright.

If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.

Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.

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Please note that this job posting is being advertised to fill an existing vacancy.