Marketing Events Specialist

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Reporting to the Manager of Enterprise Events, the Marketing Events Specialist will work closely with them to deliver client events and conferences across TMX Group. The Marketing Events Specialist will be instrumental in performing a client-centric approach to TMX Group’s events. This role focuses on the end-to-end coordination of a diverse range of in-person events and large-scale conferences, ensuring high-quality delivery for both internal and external collaborators. Based in Montreal, this hybrid position requires a proactive professional to manage production logistics, financial tracking, and vendor relations while maintaining exceptional attention to detail. Success in this role involves adapting to the unique schedules of in-person events, which may include occasional early starts or evening engagements. This role is hybrid (2 - 3 days / week in the office) - based in Montreal, QC.

Key Accountabilities

• Event & Conference Coordination
  • Support end-to-end coordination of in-person events and conferences for internal clients and external collaborators, from intimate executive functions to large-scale conferences.
  • Help manage conference production logistics, including registration systems, speaker outreach and management, attendee engagement strategies, and comprehensive day-of-show execution.
  • Facilitate TMX events, serving as key liaison for event logistics and client communications.
  • Organize pre-event communications, on-site registration, and post-event follow-up activities.
  • Provide detailed event reports including attendance metrics, budget analysis, and post-event recommendations.
  • Support sponsorship coordination, including package development, sponsor deliverables, revenue tracking, and liaison with sales teams.
  • Ensure sponsor recognition and deliverables are driven according to contractual agreements.
  • Coordinate tradeshow booth logistics including design, shipping, setup, and breakdown.
  • Manage tradeshow registrations, sponsorship opportunities, and promotional material distribution.
• Financial Management & Vendor Relations
  • Manage event budgets and tracking of expenses.
  • Process vendor payments and maintain payment schedules to ensure timely settlement of invoices.
  • Coordinate conference sponsorship payments, internal registration, contracts.

Must Have(s)

• 3-5 years of experience in event management and conference coordination.
• Excellent communication in French and in English required (contacts and collaboration with clients and colleagues in English only might be needed).
• Education in Event Management, Marketing, Communications, or related field would be valued.
• Exceptional organizational and project management skills with strong interpersonal skills and ability to manage multiple tasks at once.
• Background in B2B conference and trade show management.
• Proven ability to thrive under pressure while maintaining exceptional attention to detail.

Nice to Have

• Professional event management certification (CMP, CSEP, or similar).
• Proven expertise with event management platforms and tools (Google Suite, Asana, Swoogo).
• Experience in the Canadian financial services or capital markets industry.
• Experience managing corporate sponsorship programs.

In the market for…

• Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.
• Connection - With site hubs in some of the world’s most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.
• Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.
• Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger “we”. Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!
• Growth - From a growth mindset in our work to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Please note that our company is not currently sponsoring work permit applications and the applicant must be authorized to work in the country where this position is located. TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.

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