Office Administrative & Events Coordinator

Job Description

Job Title : Office Administrative & Events Coordinator

Location : (On-Site) - Montreal, Quebec, Canada

Experience Level : 2 Years

Role Summary

NearSource is hiring an Office Administrative & Events Coordinator to support day-to-day operations at a Fortune 500 client site. This hybrid role blends administrative support, facilities coordination, and reception coverage to ensure smooth workplace experiences.

Key Responsibilities

• Coordinate reception duties, including visitor check-ins and call handling
• Support event logistics, including set-up and tear-down for onsite meetings
• Maintain office supply inventory and ensure workplace readiness
• Monitor facilities for basic maintenance needs and safety protocols
• Liaise with external vendors for scheduled services and repairs
• Assist in organizing and preparing meeting rooms as required
• Collaborate with internal teams to support daily office operations
• Report to the on-site supervisor and execute assigned administrative tasks

Must-Have Skills

• Strong communication and organizational abilities
• Ability to lift up to 50 pounds as part of event and facilities support
• Comfortable with vendor coordination and scheduling
• Proficient in handling reception and general office tasks
• Detail-oriented with a proactive, problem-solving mindset

Nice-to-Have Skills

• Familiarity with basic building maintenance and safety protocols
• Experience supporting corporate events and workplace logistics
• Secondary education in administration or facilities management

Apply now, or share your resume with salary expectations at . Thank you for considering a career with us! Once you submit your application, our Talent Acquisition team will review your resume thoroughly. If there's a strong match, we'll reach out to discuss your experience, role details, benefits, compensation, and next steps. While we strive for transparency, we may not be able to respond to every applicant due to high volume, but we genuinely appreciate your time and interest.

About NearSource

NearSource Technologies is a trusted partner for future-ready software consulting, enabling Fortune 500 enterprises to accelerate digital transformation. Our global engineering teams build and deploy impactful technology for some of the world's most admired brands, working directly on long-term client initiatives.

Equal Opportunity Statement

NearSource is an equal opportunity employer committed to fostering an inclusive and respectful environment. We celebrate diversity and do not discriminate based on race, gender, religion, sexual orientation, age, disability, or background. Innovation thrives when everyone feels empowered to contribute.