Program Assistant (Research Institute)

Overview

Be among the first 25 applicants. Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine.

The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre located in Montreal, Quebec. The Institute is the research arm of the MUHC affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position Summary

Under the general supervision of the Program Manager and in close collaboration with the Program Leader, Associate Leaders and researchers, the incumbent provides general administrative support to assigned academic staff.

General Duties

• Provides administrative assistance to assigned academic and managerial staff of the Program
• Assists the Program Leader and Program Manager in their administrative duties
• Onboards new PIs, staff, and students by providing orientation and ensuring access to necessary systems, resources, and facilities
• Assists with program communications, including email updates, newsletters, and social media platforms
• Types from drafts, letters, correspondence, memos, forms, mass mailings
• Composes letters and memos
• Answers, screens and relays telephone calls, takes messages and responds to general inquiries
• Processes incoming and outgoing mail and arranges for courier service
• Processes payment of invoices; prepares and follows-up on payment requests, purchase order requests, and invoices
• Organizes and maintains an efficient and effective filing system
• Ensures the ordering and / or maintenance of all office supplies and equipment
• Ensures follow-up on any repairs of equipment and / or physical space; liaises for services with housekeeping, security, IT, technical services and telecom, under the direction of the Coordinator and assigned academic staff
• Advises the Program Manager of any unusual situations or issues
• Performs other general office duties such as photocopying, scanning, receiving and sending faxes, etc.
• Assists with the preparation of research presentation materials
• Books meeting rooms
• Proof reads and formats general grant and account related correspondence
• Prepares travel expense forms
• Maintains up-to-date academic CV
• Supports investigators in the preparation of grant registration and submission of grant applications
• Prepares supervisor-related materials for studentship and postdoctoral fellowship applications
• Helps with the organization and planning of program events such as annual research day and weekly seminars
• Arranges for physical organization of furniture, rearranges as necessary along with staff moves or changes
• Performs other office duties as per the immediate superior’s request and / or delegate

Education / Experience

Education : Diploma of Vocational Studies (DVS)

Field of Study : Secretarial (DVS - 1,485 hours) or equivalent

Other education considered an asset for this position : Secondary V Diploma (SSD)

Work Experience : 2 years

Required Skills

Additional information

Status : Full-time (35 hours per week)

Pay Scale : $38,129.00 - $57,184.40 / year. Commensurate with education & work experience.

Work Shift : Variable Schedule

Work Site : GLEN Site, 1001 boul. Decarie

THIS IS NOT A HOSPITAL POSITION.

Benefits

Website : rimuhc.ca / careers

To learn more about our benefits, visit rimuhc.ca / en / compensation-and-benefits

Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion. We welcome applications from all qualified candidates who self-identify as members of racialized groups / visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons, and those who can productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations may confidentially contact

Seniority level : Entry level

Employment type : Full-time

Job function : Administrative

Industries : Research Services

Referrals increase your chances of interviewing at RI-MUHC | Research Institute of the MUHC | #rimuhc by 2x

Longueuil, Quebec, Canada CA$24.99 - CA$231.65 2 weeks ago

Job title : Human Resources Administrative Assistant

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