•Coordinator, Communications and Administration

Recruit Action inc.

Montreal

Offre publiée le 2025-08-30

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Coordinator, Communications and Administration role at Recruit Action inc.

Position Overview :

Strategic administrative and communications support role in a professional bilingual environment. Partial remote work, flexible hours, 4 weeks of vacation, and a comprehensive benefits package. Writing, event coordination, and client interaction are key responsibilities.

What is in it for you :

Competitive salary: Between $70,000 and $78,000 per year.
Permanent, full-time position: 35 hours per week.
Work schedule: Monday to Friday, 8:30 am to 4:30 pm or 9:00 am to 5:00 pm.
Hybrid work model: 3 days in-office, 2 days remote. Wednesdays are mandatory in-office, with flexibility for the other days.
Group insurance: Full coverage including dental, vision, and mental health support up to $3,000, with employer-paid family coverage.
Wellness program: Reimbursement of up to $750 for home office equipment.
Training & development: Annual reimbursement of $700 for professional development, plus in-person training 4 days a week.
RRSP: Employer contribution of 2% after one year of service.
Vacation: 4 weeks from the start, pro-rated.

Responsibilities :

Administrative Support

Write internal communications (news, announcements, presentations).
Manage logistics for onboarding new associates.
Prepare and monitor budgets for administrative services.
Coordinate internal committees (e.g., Francization, Centraide).
Create presentations for leadership meetings.
Book travel arrangements for the admin team.
Perform administrative tasks: check requests, expense reports, list management, building coordination.

Client Development

Coordinate periodic reports for strategic clients.
Support logistics for client events: registrations, tickets, CRM tools.
Draft weekly internal newsletters on client initiatives.
Monitor business events in Montreal and suggest strategic opportunities.
Ensure branding consistency in external communications.
Process expenses related to business development.

Requirements :

Degree or equivalent in administration, communications, or marketing.
At least 3 years of experience in a similar role, preferably in professional services.
Proficiency in Microsoft Office and CRM platforms.
Excellent interpersonal and writing skills.
Bilingual in French and English (spoken and written).
Ability to manage multiple priorities independently.
Discretion, tact, and diplomacy.
Strong organizational skills, proactive attitude, and team spirit.