Bilingual Legal Assistant - Corporate Law

Description du poste

À propos du poste

We are seeking an experienced Bilingual Legal Assistant to join our Corporate Law team and provide high-level legal and administrative support to lawyers handling sophisticated corporate transactions. This role offers the opportunity to work on a wide range of business law matters, including mergers and acquisitions, private equity transactions, corporate governance, and commercial legal work.

The ideal candidate is highly organized, proactive, and detail-oriented, with the ability to manage multiple priorities in a fast-paced legal environment. Working closely with lawyers, clients, and internal teams, you will play a vital role in ensuring the efficient management of legal matters while delivering exceptional client service and administrative excellence.

Principales responsabilités

• Provide comprehensive legal and administrative support to lawyers within the Corporate Law practice.
• Assist with corporate transactions, including mergers and acquisitions, private equity matters, and general corporate legal work.
• Proofread, edit, and format legal documents, correspondence, presentations, and transactional materials to ensure accuracy and consistency.
• Open, maintain, and close client files while ensuring compliance with internal procedures.
• Manage lawyers' calendars, schedule meetings, coordinate appointments, and organize business travel arrangements.
• Prepare and process time entries, expense reports, invoices, and billing documentation.
• Organize client meetings, reserve conference rooms, and coordinate catering and audio-visual requirements.
• Maintain both electronic and physical client files using document management systems.
• Support billing processes, expense tracking, invoice processing, and payment administration.
• Assist lawyers with business development initiatives and maintain client relationship databases.
• Transcribe dictation, voice recordings, and legal correspondence as required.
• Coordinate deadlines and ensure timely completion of administrative and legal support tasks.
• Resolve administrative issues independently while exercising sound judgment and discretion.
• Provide backup support to other Legal Assistants and collaborate across the team to ensure seamless service delivery.
• Maintain the highest standards of confidentiality, professionalism, and client service.

Qualifications

• Diploma as a Legal Assistant (AEC), Diploma of Collegial Studies (DEC) in Office Administration, or equivalent education.
• Minimum of five years of experience supporting multiple Corporate Law lawyers, preferably within a large law firm or professional services environment.
• Full professional proficiency in both French and English, including excellent written and verbal communication skills.
• Experience supporting corporate transactions, including mergers and acquisitions and private equity matters.
• Strong knowledge of legal billing processes and experience using Aderant or similar billing software.
• Proficiency in Microsoft Office Suite, Adobe Acrobat Pro, digital dictation software, document management systems, and other legal technologies.
• Excellent proofreading, formatting, and document production skills.
• Strong organizational skills with the ability to manage multiple priorities and tight deadlines.
• Exceptional attention to detail and commitment to producing high-quality work.
• Excellent interpersonal, communication, and client relationship skills.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently while contributing effectively within a collaborative team environment.

Ce que nous offrons

Pourquoi nous joindre

• Work alongside highly respected Corporate Law professionals on sophisticated business transactions.
• Gain exposure to mergers and acquisitions, private equity, and complex corporate legal matters.
• Be part of a collaborative and supportive legal team that values teamwork and professional excellence.
• Take ownership of meaningful work with opportunities for increased responsibility and career growth.
• Work in a dynamic, fast-paced environment where your contributions make a direct impact.
• Access ongoing learning, mentorship, and professional development opportunities.
• Enjoy a modern hybrid work environment that supports collaboration and flexibility.
• Join an organization that values professionalism, innovation, and exceptional client service.

Rémunération et avantages

• Comprehensive health, dental, and vision coverage.
• Retirement savings program.
• Generous paid vacation, holidays, and personal leave.
• Hybrid work environment with workplace flexibility.
• Professional development and continuing education opportunities.
• Employee wellness initiatives and assistance programs.
• Collaborative and inclusive workplace culture.
• Long-term career growth and advancement opportunities.