Administrative Assistant

A key role at the heart of the plant’s operations and smooth functioning

Reporting to the Plant Manager, the Administrative Assistant plays a central role in coordinating the site’s administrative and operational activities.

As a true organizational pillar, you ensure the smooth flow of daily operations by supporting the production, maintenance, and warehousing teams, while contributing to a structured, efficient, and performance-oriented work environment.

Your Impact:

• Ensure effective coordination of the office’s administrative and operational activities
• Support field teams by streamlining administrative processes and reducing friction
• Contribute to an organized, functional, and welcoming work environment
• Optimize resource management and indirect procurement
• Foster a positive employee experience through event planning and team support
• Ensure the smooth flow of information and internal communications

Your main responsibilities:

Office Coordination

• Greet visitors and ensure professional handling of incoming communications (mail, requests, etc.)
• Manage indirect purchases (supplies, equipment, employee items) and prepare purchase orders
• Prepare various administrative documents (correspondence, presentations, reports, posters)
• Set up and maintain filing and archiving systems (paper and electronic)
• Ensure the organization and smooth operation of common areas
• Process expense reports and support related administrative processes
• Plan and coordinate internal events (recognition, corporate activities, etc.)

Support for the Manufacturing Team

• Manage the procurement of supplies and equipment needed for operations (PPE, maintenance, production)
• Manage production-related documentation
• Serve as a liaison with corporate departments (payroll, leave, expenses)
• Coordinate internal administrative processes (e.g., leave scheduling)
• Support teams with various operational administrative tasks
• Travel occasionally between sites as needed

What we’re looking for:

• College diploma in administration or equivalent
• 1 to 3 years of experience in administrative support in a manufacturing environment
• Excellent proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams)
• Bilingualism (French/English, spoken and written) to support our operations outside of Quebec
• Valid driver’s license
• Excellent communication and collaboration skills
• Strong organizational skills, ability to prioritize, and time management
• Ability to handle multiple tasks simultaneously in a fast-paced environment
• Independence, initiative, and strong adaptability

At Intersand, we are committed to creating an environment where everyone feels valued, respected, and encouraged to do their best. We welcome applications from people of all backgrounds, identities, and experiences, and we strive to ensure fair and equitable treatment throughout our recruitment process.