Détails du poste
- Lieu de travail : Montreal
- Type de poste : Permanent à temps plein
Description du poste
Your Role at Agora
As a Senior Event Coordinator, you will support Project Managers in the planning and coordination of large-scale projects. You’ll be involved in multiple aspects of the organization and will work directly with clients, suppliers, sponsors, and speakers depending on the mandate.
Key Responsibilities
Project Coordination & Client Relations
Support Project Managers in managing a variety of mandates.
Participate in kickoff meetings, gather requirements, and propose concrete solutions.
Coordinate several projects simultaneously, ensuring deadlines and budgets are respected.
Event Logistics
Plan all logistical aspects: venues, AV, catering, accommodation, transportation, etc.
Manage suppliers (RFPs, follow-ups, contract compliance).
Create floor plans, schedules, production documents, etc.
Actively support on-site coordination during events.
Stakeholder Management
Coordinate with sponsors and exhibitors: logistics, visibility, agreements.
Ensure follow-up with speakers (logistics, communications, presentations).
Manage guest lists, registrations, and pre/post-event communications.
Communications & Promotion
Contribute to writing and distributing communications (invitations, newsletters, signage).
Collaborate with internal teams to develop content and visuals.
Administrative Support
Assist with budget tracking, supplier invoices, financial and post-event reports.
Maintain databases (contacts, suppliers, stakeholders) up to date.
Exigences
Profile Sought
3 to 5 years of experience in event coordination.
Excellent command of French and English, both spoken and written.
Strong organizational, communication, and priority-management skills.
Proficient with office and project management tools.
Familiar with virtual or hybrid event platforms.
Assets
Experience working with speakers, exhibitors, or sponsors.
Familiarity with registration platforms.
Interest in event innovation and participant experience.
Ce que nous offrons
Why Join Agora?
A human and collaborative company culture.
A wide variety of projects, from scientific congresses to corporate events.
Flexibility and genuine autonomy in your role.
A passionate and caring team you can grow with.
À propos d’Agora
Agora is a multidisciplinary agency specializing in the organization of conferences and corporate events for over 30 years. We transform knowledge into impactful experiences through a strategic, human, and innovative approach.
Our Mission
To embody the values of inspire, connect, and engage, by creating high-impact events that leave a lasting, positive impression. Agora fosters collaboration, transparency, and trust with its clients, suppliers, and partners.
Our Services
Event Strategy & Design: Defining objectives and creating custom experiences.
Site & Destination Selection: Support in choosing optimal venues.
Technology & AI: Integrating digital tools and AI to enhance experiences.
Full Logistics Management: Handling suppliers, transportation, lodging, catering, etc.
Scientific Conferences: Specialized expertise in managing complex content.
Virtual & Hybrid Events: Custom-designed and produced formats.
Registration & Accommodation Services: Full registration, communication, and financial management.
Post-Event Reporting: Outcome analysis and future recommendations.
