Corporate Meetings and Events Professional

Position Description:

CGI has a unique opportunity for a Corporate Meetings and Events Professional interested in combining his/her strong organizational and people skills with the ability to coordinate a wide range of activities in support of high-visibility corporate meetings throughout the year. The Event Professional joins a small collaborative team as part of the company's global strategic planning team which supports CGI's leaders with shaping the strategy of one of the world's largest end-to-end IT and business consulting services firms. As a member of the team, the Event Professional will be tasked to support the end to end delivery and execution of the event portfolio.

The successful Senior Consultant, Corporate Meetings and Events will have the opportunity to showcase his/her organizational skill and relationship building ability by working closely with members of the global strategic planning team, colleagues from across the globe in the end-to-end delivery of mandated Executive sponsored internal events on a global scale.

Your future duties and responsibilities:

Your responsibilities will range across all areas of event/meeting, planning, management, and support, including:

. Participating actively in planning and development of bespoke internal events
. Ensuring up to date management and tracking of deliverables with management and other teams
. Engaging with both internal stakeholders and external vendors to ensure optimal delivery of events
. Coordinating the set-up and tracking of meeting registration using an event management tool
. Maintaining an accurate master lists and events calendar & Corporate Calendar?
. Supporting the logistics of executing an event, on-site meeting registration set-up and badging, breakout group and table seating assignments, signage, décor, transportation coordination, printing, and acting as the point of contact for ad hoc team meeting requests and chargebacks.
. Maintaining the mobile apps for all assigned meetings/events, including uploading agendas, attendee lists and profiles, surveys, and any files to share.
. Maintain planner notes of all meetings and events
. Helping prepare and distribute meeting agendas or other content, as needed.
. Handling first-level questions from meeting participants and directing them accordingly
. Maintaining the master corporate meeting calendar, including statutory holidays across our global operations.
. Participating in the selection and onboarding process for vendors, including setting up vendors within the procurement system and tracking all payments to ensure proper close-outs
. Updating budget files for the event managers or owners to ensure accurate visibility into costs
. Working with the team and assistants to schedule reviews and dry runs associated with meetings
. Maintaining the event tool database and the team's electronic file systems associated with corporate meetings.

. Providing a wide range of on-site logistics support as required

Required qualifications to be successful in this role:

. 3-5 years of dedicated experience in the planning or coordination of meetings and/or events
. Knowledge of event logistics elements, including food & beverage, event management tools, and AV
. Strong Project Management skills
. Intermediate to advanced Microsoft Office skills, particularly PowerPoint and Excel
. Excellent organizational skills with precise, conscientious attention to detail
. Strong collaboration skills and ability to build positive relationships with a range of internal and external stakeholders
. Ability to work on a variety of projects across internal clients
. Fluency in French and English, both written and spoken. Note that most business is conducted in English given the global nature of the role.
. Ability to work flexible hours in line with business needs and critical deadlines


Professional Attributes:

. Quick learner and flexible to adjust priorities and deliverables within tight deadlines
. Solution driven, positive attitude
. Discretion in handling and/or having access to details of executive-level meetings
. Internal client-focused; delivers results and demonstrates personal accountability
. Intellectual curiosity – asks questions and strives to find new and innovative ways to complete tasks


Education and Certification:
. Bachelor's degree in a related field – such as marketing or communications – preferred

CGI is providing a reasonable estimate of the pay range for this role. The determination of this range includes factors such as skill set level, geographic market, experience and training, and licenses and certifications. Compensation decisions depend on the facts and circumstances of each case. A reasonable estimate of the current range is $50,–$,. This role is an existing vacancy.

Bilingualism (French and English) is required for this position due to the nature of the role requiring interaction with national and global clients.

Skills:

• Detail-oriented
• English
• Event Management
• Event Marketing
• French