Executive Assistant

Description du poste

The Executive Assistant provides comprehensive administrative, operational, and office management support to four Directors within a hybrid work environment. This role plays a key part in supporting leadership effectiveness, coordinating meetings and events, and fostering a positive, well-organized office experience for employees. The ideal candidate is highly organized, proactive, and comfortable balancing executive support with broader office and event-related responsibilities.

Votre impact

Leadership & Director Support

• Provide day-to-day administrative support to four Directors, including calendar coordination, meeting organization, and travel arrangements.
• Coordinate leadership team calendars and serve as a central point of contact for scheduling executive and leadership meetings.
• Organize and manage executive meetings, leadership reviews, and all-hands meetings, including agendas, materials, decks, and communications.
• Prepare, submit, and track expense reports and related administrative documentation.
• Act as a key liaison with Executive Assistants and administrative partners across the organization.

Office Management & Employee Experience

• Support overall office operations in a hybrid environment to ensure a welcoming, functional, and well-maintained workspace.
• Coordinate vendors and services related to office needs, including food and snacks, coffee, water, and supplies.
• Contribute to a well-designed and functional office environment by supporting furniture procurement and the coordination of visuals and décor.
• Maintain stationery inventory and oversee purchasing as needed.
• Support employee engagement and well-being through coordination of in-office activities and initiatives.

Events & Internal Coordination

• Support planning and logistics for internal events such as leadership meetings, team events, offsites, philanthropy initiatives, and corporate events.
• Coordinate logistics including venue selection, hotel bookings, catering, rentals, materials, and meeting invitations.
• Assist with travel coordination and booking support for leaders and teams.

Collaboration, Communication & Special Initiatives

• Serve as a knowledgeable and approachable resource within the office for operational and administrative questions.
• Participate in internal committees or initiatives related to workplace culture, compliance, or employee engagement, as appropriate.
• Support special projects and cross-functional initiatives as needed.

Exigences

What We’re Looking For:

Required

• Experience in an administrative, executive support, or office operations role.
• Proven ability to support multiple senior leaders simultaneously.
• Strong organizational and time-management skills with excellent attention to detail.
• Clear, professional written and verbal communication skills in French & English.
• Ability to handle sensitive matters with discretion and professionalism.
• Proficiency with Microsoft Office and virtual meeting tools.

Preferred

• Experience working in a hybrid work environment.
• Event coordination or office management experience.
• Ability to work independently, anticipate needs, and adapt to changing priorities.

Key Competencies

• Strong sense of ownership and accountability.
• Adaptability and flexibility.
• Service-oriented mindset.
• Collaboration and relationship-building.
• Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves.

Informations complémentaires

Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Join Mattel's Talent Community and start receiving exciting updates about our company, our employees, and our culture. Also, interested in signing up for job alerts? Do so here!

Comment nous travaillons

We are a purpose-driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Qui nous sommes

Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA, and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and e-commerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.

Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.

Visit us at www.instagram.com/MattelCareers.

Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state, or local law.

Videos to watch:
The Culture at Mattel
Corporate Philanthropy