Administrative coordinator, Special Events

Job Title: Administrative coordinator, Special Events

Vacancies: This posting is for (1) new role.

Location: Montreal, QC (Detailed office location information can be found by visiting this link:

Work Model: Hybrid Work Model

Salary Band: 3 ($50,000 - $59,000 CAD)

HELP SHAPE THE FUTURE OF CANCER CARE IN CANADA

The Canadian Cancer Society works tirelessly to save lives, improve lives and drive collective action against cancer. Together with patients, volunteers, donors and communities across the country, we raise funds to invest in transformative cancer research, we provide a caring support system for everyone affected by cancer and we advocate to governments to create a healthier future for all. It takes a society to take on cancer – and the Canadian Cancer Society is leading the way

MAKING AN IMPACT
The Canadian Cancer Society (CCS) is seeking an Administrative Coordinator to support the delivery of three major events: Daffodil Dinner, Gala des Grands Chefs, and Daffodil Ball. Reporting to the Executive Director, Corporate and Community Partnerships, the incumbent plays a key role in providing administrative support to teams responsible for logistics, volunteers, and partnerships, ensuring rigorous follow-up on files, compliance with internal processes, and coordination of administrative tasks related to events.

WHAT YOU’LL BE DOING:

Cross-Team Administrative Support

• Provide administrative support to the Special Events team.
• Draft meeting minutes, letters, emails, presentations, and other professional documents for partners, suppliers, and guests.
• Prepare tracking tools, internal presentations (PowerPoint, Excel), event briefs, and post-event reports.

Sales Tracking, Table Purchases, and Event Partnerships

• Ensure complete follow-up on sales, table purchases, and event partnerships, including receipt and archiving of agreements, coordination of deliverables, recognition, thank-you notes, and documentation in collaboration with the Partnerships team.
• Maintain up-to-date databases and dashboards related to sales, table purchases, and partnerships.
• Collaborate with the cross-functional teams to ensure partner visibility in accordance with agreements.

Financial Management and Compliance

• Track invoices, accounts payable, and receivables related to events.
• Prepare purchase requests, expense reports, and ensure proper coding to the correct budget lines.
• Work closely with the Finance team to ensure compliance with CCS internal processes.

Compliance with Internal Processes

• Ensure strict application of CCS policies and procedures in all administrative steps.
• Manage documentation according to organizational standards (filing, archiving, traceability).
• Contribute to continuous improvement of administrative practices and propose solutions to optimize processes.

Other Duties

• Contribute to our culture of diversity, inclusion, belonging and equity (DIBE) by ensuring that all staff feel represented, valued, and heard across all aspects of their identity, including gender, age, religion, ethnicity, nationality, race, and sexuality.
• Other Duties as assigned

QUALIFICATIONS:

• Diploma in administration, office management, event management, or a related field.
• Relevant experience in administrative support, ideally in an event or philanthropic context.
• Strong written communication skills and ability to draft clear, professional documents tailored to target audiences.
• Proficiency in office tools (Microsoft Suite, Excel, PowerPoint) and management platforms (CRM, tracking tools).
• Knowledge of Salesforce is an asset.
• Excellent time management skills, ability to meet deadlines and prioritize effectively.
• Strong organizational skills, attention to detail, autonomy, and ability to manage multiple priorities simultaneously.
• Strong interpersonal skills, collaborative spirit, and customer service orientation.
• Bilingualism (French/English) is required due to the organization’s nationwide operations and the need for effective communication across various regions.
• Others may apply

WHAT YOU CAN EXPECT FROM US:

CCS provides impactful opportunities to transform the lives of Canadians affected by cancer. We are devoted to creating an inclusive workplace that celebrates diverse experiences and skills, encouraging all qualified candidates to join us. Our inspiring culture is rooted in our core values and commitment to meaningful change:

COURAGEOUS UNITED CARING RIGOROUS

We offer a competitive salary, excellent benefits, including paid parental leave, family sick time, and health insurance—and a fulfilling work environment where your efforts make a meaningful impact daily.

COME AS YOU ARE

At CCS, we celebrate individuality and the strength of diversity. We are committed to fostering an inclusive and equitable workplace that empowers everyone. We encourage applications from all qualified candidates, including those from equity-deserving groups such as BIPOC, 2SLGBTQI+ communities, individuals with disabilities, veterans, and others who contribute to the richness of our organization. Together, we unite Canadians to shape the future of cancer care.

HOW TO APPLY:

Qualified candidates are invited to submit their resume, cover letter and salary expectations by February 26th, 2026.

We thank all candidates for their interest and advise that only those selected for an interview will be contacted.

OTHER INFORMATION:

CCS is dedicated to employment equity and encourages applications from all qualified candidates. In accordance with the local provincial Accessibility Act, accommodation will be provided as requested throughout the recruitment process. We want to make the interview process a great experience for you!

Please note that in keeping with the mandate of CCS to model and promote healthy lifestyles, employees are not permitted to smoke in or about CCS premises or while carrying out CCS business.

Privacy Disclosure

We collect your personal information through forms, by phone or in person to evaluate your candidacy for the role(s) you have applied for, to contact you regarding your candidacy, and to generate recruitment-related reports. If selected for a position at CCS the information provided will be used for the purposes of pre-employment checks and added to your employee file. We may share your personal information with third parties, including recruitment consultants, within or outside your province or territory or outside Canada to carry out the purposes identified above, or as required by law. We may contact you by mail, email, phone or text. You can exercise your right to access your information or have it corrected, unsubscribe from communications or withdraw your consent by selecting these options within the ADP system, or by contacting For more information about our privacy practices, visit cancer.ca/privacy.

AI Disclosure

We are committed to transparency and, the responsible use of technology in our hiring process. Artificial intelligence (AI) tools may be used to assist with certain administrative or screening tasks; however, all hiring decisions are made by people. We review and approve AI-assisted outputs to ensure fairness, accuracy, and alignment with our values. For more information about our privacy practices, visit cancer.ca/privacy.

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