Adjoint(e), Marketing | Marketing Assistant

Adjoint(e), Marketing | Marketing Assistant

Join to apply for the Adjoint(e), Marketing | Marketing Assistant role at Stikeman Elliott LLP.

Why choose Stikeman Elliott

• Recognized as one of Canada’s Best Employers since 2009
• Enticing compensation package and annual review
• Comprehensive employee benefits and perks including:
• Health & Wellness Spending Accounts
• Matching RRSP contributions
• Access to telemedicine available 24/7
• Continuing education program
• Supportive and inclusive work environment
• Well-appointed office spaces with a carefully designed layout that maximizes natural light and offers views of downtown Montréal
• Hybrid work environment and office accessible by metro, bus, and train

Supporting the National Director, Marketing, the incumbent will be responsible for a full range of administrative support and the project coordination of several marketing initiatives. The position can be filled in our Montréal or Toronto office.

Immediate report

This position reports to the National Director, Marketing.

Key responsibilities

• Assist in the development of marketing budgets and tracking expenses
• Process all invoices, arrange travel, and all expense reports
• Develop presentations using PowerPoint or any supporting documents required
• Manage and monitor the Marketing information inbox
• Collaborate in organizing marketing initiatives, updating biographies, and handling promotional merchandise management
• Manage logo requests related to sponsorships and review all sponsorship material with SE logo to ensure compliance with the brand guide
• Maintain the Marketing organizational chart, policies, processes, and procedures documents up to date in support of Marketing, Communications & Digital team
• Coordinate photo sessions for eligible firm members and adherence to style guide
• Coordinate translation requests and ensure that content review, proofreading, and editing is carried out
• Upload and archive files related to arrivals and departures in different databases (Brandfolder, Sitecore, Thought Farmer, and Outlook)
• Interact with key stakeholders on various projects and ensure the proper follow-ups on deliverables and reports
• Assist the Marketing team with tasks such as updating contacts, intranet (Stella) postings, sending out mass emails (including eMarketing and Newsletters), developing media pitch or emails and keeping track of media mentions, submitted deals, rankings, and awards
• Prepare onboarding schedules that cater to new hires joining the marketing team, verify that they are set up with the proper IT access and organize relevant processes and procedures specific to the department
• Manage the National Director’s calendar and emails, which involves resolving scheduling conflicts, conducting research for meetings, creating necessary materials or briefing notes, coordinating activities, and managing deliverables
• All other related tasks.

Education and experience requirements

• Minimum of 5 years’ experience as an Administrative Assistant or Project Coordinator
• Bachelor’s degree in marketing or related work experience
• Experience in professional services, an asset.

Qualifications

• Bilingual written and spoken (French and English) given the clientele, mandates, and international scope of the firm
• Strong proficiency in Outlook, Word, Excel, and PowerPoint
• Sense of responsibility, self‑reliance, and priority management
• Strong planning and organization skills
• Initiative and willingness to learn new skills
• Proven ability to work in a fast‑paced work environment
• Client‑focused
• Must maintain a high level of confidentiality
• Understanding of HTML and CSS considered an asset

Vaccination policy

Our firm has a COVID‑19 Vaccination Policy which requires all firm members to be fully vaccinated with a Health Canada approved COVID‑19 vaccine. You will not be asked to disclose your vaccination status during the interview process. If you are offered employment, you will find a vaccination clause in your offer of employment providing that prior to commencing any employment with the Firm, you must be fully vaccinated for COVID‑19 and provide proof of a Health Canada approved COVID‑19 vaccination. The Firm will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.

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