Awards Events Assistant

Awards Events Assistant – SOCAN

Location : Montreal, Quebec, Canada

Dynamic, bilingual event support role focused on planning and executing the 2025 SOCAN Gala and related membership sponsorship events.

Responsibilities

• Assist in the planning and execution of the 2025 SOCAN Gala, scheduled for May 3, 2026.
• Compile and maintain the invitation list, coordinating email blasts and managing the awards inbox.
• Coordinate deliverable testing for invitation programs such as Paperless Post and maintain RSVP tracking.
• Organize hotel accommodations, travel reimbursement, and car service for winners; confirm trophy and plaque details for award recipients.
• Prepare plaque copies for trophies and proof content upon arrival of finished awards.
• Collect video footage of winners and walk-up music for presenters, and compile a list of all AV materials for license clearances.
• Perform basic administration: scheduling documents, reports, invitation lists, and booking details with host hotels.
• Double-check all awards documents (pass lists, trophy lists, guest lists).

Education, Experience & Skills

• Minimum of 1–3 years of event experience.
• Bilingual (English & French).
• Strong time-management, organization, and attention to detail skills.
• Excellent written and verbal communication; customer-service orientation.
• Creative thinking, self-starter, and results-oriented mindset.
• Proficiency in Excel, Word, and digital transfer of AV files.

Competencies

• Self-starter
• Analytical / Systematic thinker
• Thorough
• Service oriented

Employment Details

• Full-time
• Mid-Senior level
• Employment type: Full-time
• Job function: Management and Manufacturing (as listed for reference)
• Salary range: $95,000.00–$115,000.00 CAD

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