Finance & Administration Coordinator

Description de Poste

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from IMMERSIVE Design Studios

Immersive Design Studios is a pioneer in interactive media and large-scale immersive experiences, serving corporate, entertainment, and education clients worldwide. Our proprietary CANVAS platform enables engaging, cutting-edge experiences that captivate audiences like never before. We are passionate about creativity, collaboration, and pushing technological boundaries, and we’re looking for someone who shares that energy.

Role Summary

The Finance & Administration Coordinator will play a key role in supporting the financial operations, project budget management, and administrative needs of the organization. This position requires a detail-oriented, organized, and proactive individual who can manage priorities effectively, communicate clearly, and contribute to the smooth running of both day-to-day operations and long-term strategic initiatives.

Key Responsibilities

Finance File Management

• Ensure timely follow-up and compliance of finances in collaboration with the internal accountant, external CFO, and key stakeholders.
• Maintain accurate and organized financial records, ensuring proper filing and documentation of all financial transactions.
• Assist with preparing and reviewing financial reports, expense summaries, and documentation for audits.
• Support invoice processing, payments, and reconciliations as needed.

Project Budget Management

• Gather, prepare, and distribute the necessary information for creating forecast budgets for each project in close collaboration with internal teams and external suppliers.
• Assist in reviewing vendor proposals, contracts, and project estimates to ensure accuracy and alignment with budget goals.
• Create purchase orders and follow up with suppliers to ensure timely delivery.
• Support project teams in coordinating equipment delivery, setup, and logistics.

Administrative Support

• Welcome and assist clients, visitors, and partners, ensuring a professional and friendly first impression.
• Answer general phone calls and emails, directing inquiries to the appropriate team members.
• Track and manage incoming parcels and oversee administrative inventory processes.
• Contribute to planning and executing internal events and client meetings.

Qualifications & Skills

• Diploma or degree in Accounting, Finance, Administration or Project Management.
• Minimum of 3–5 years of experience in a similar role, preferably in a creative, technology, or project-driven environment.
• Solid understanding of financial processes, budget management, and administrative best practices.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with accounting software (Quickbooks).
• Excellent organizational and multitasking skills with strong attention to detail.
• Professional verbal and written communication skills in English (French is an asset).
• Ability to work independently and collaboratively in a fast-paced environment.
• Proactive, resourceful, and adaptable with a positive, solutions-oriented approach.

What We Offer

• Competitive salary with recognition bonuses.
• Hybrid work schedule (3 days in the office, 2 days from home).
• Spacious, modern offices in downtown Montreal.
• A collaborative, creative environment with passionate and supportive colleagues.
• Opportunities for professional development and career growth in a fast-evolving industry.

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Finance and Sales

Industries

Software Development

Referrals increase your chances of interviewing at IMMERSIVE Design Studios by 2x.

Get notified about new Finance Administration Coordinator jobs in Montreal, Quebec, Canada.

Montreal, Quebec, Canada $50,000.00-$60,000.00 2 weeks ago

Montreal, Quebec, Canada CA$68,000.00-CA$72,000.00 6 days ago

Montreal, Quebec, Canada CA$50,000.00-CA$65,000.00 8 hours ago

• Data Entry & Administrative Clerk (Insurance)

Montreal, Quebec, Canada CA$75,000.00-CA$75,000.00 1 day ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

J-18808-Ljbffr