Information Management Officer

Description du poste

The Library of Parliament is a non-partisan organization that provides a unique and stimulating work environment. We are led by our guiding principles of agility, collaboration, excellence, impartiality, and inclusion. We are proud to be recognized as a Top Employer in the National Capital Region. For more information about the Library and what we offer, visit Employment opportunities at the Library of Parliament.

Job Description

Reporting to the Manager, Information Management, the Information Management Officer is responsible for providing significant support to Library of Parliament staff, and training and awareness sessions related to the management of information resources in all formats.

Duties

• Acts as a subject matter expert by researching and recommending innovative and long-term Information Management solutions to clients and the Manager, Information Management.
• Assists in developing Information and Records Management directives and procedures.
• Advises client groups regarding Information Management best practices, legislation and policies.

Qualifications

Education:

• Completion of a post-secondary program in Records / Information Management or Archival studies or a combination of education, training and work experience relevant to the position.

Experience:

• Experience in developing, implementing and communicating procedures and policies related to information management.
• Experience working in an information management, record-keeping or archival environment using electronic document and records management systems (e.g., Open Text Content Server).
• Experience preparing Information Management or archives management recommendations to management.
• Experience working with Microsoft 365 products (e.g. OneDrive, Teams, SharePoint).
• Experience in the development and implementation of new procedures, business practices and process enhancements.
• Experience in facilitating and providing client service, including responding to queries, sharing information pertaining to policies and procedures, and providing training sessions and workshops.

Knowledge:

• In-depth knowledge of information management standards, principles and best practices.
• Knowledge of the processes and steps involved in developing and implementing records management tools, such as records classification schemes, and records retention and disposition schedules.
• Knowledge of the principles and best practices of developing and delivering training and outreach activities, particularly for adult learners.

Competencies:

• Adaptability
• Client Focus
• Embracing Diversity
• Exemplifying Integrity
• Information and Knowledge Resource Management
• Quality Focus
• Attention to Detail
• Initiative
• Analytical Thinking
• Communication

Asset Criteria:

• A post-secondary qualification from a recognized university with specialization in Information Sciences, Archival Studies, or Library Science.
• Knowledge of change management practices and procedures to support culture change around Information Management and to improve usage of existing tools and Information Management and information security best practices.

Conditions of Employment:

• A second-language evaluation (Bilingual staffing - imperative): CBC / CBC.
• A successful pre-employment security screening.

Additional Information

Please include a cover letter with your application describing how you meet the education and experience requirements of the position. Applications without a cover letter may not be considered. Please combine your cover letter and CV into a single document or upload your cover letter on the second page of the application form.

The Library of Parliament welcomes all candidates to apply and encourages applications from Indigenous persons, racialized persons, 2SLGBTQIA+ persons and persons with disabilities for this position.

We are committed to creating an inclusive workplace by providing a barrier-free staffing process. If you have an accommodation request or require material in an accessible format, please contact us at.

Education and experience requirements will be used to determine which candidates will be asked to participate in the next stage of the selection process.

This selection process may include a second-language evaluation, a written exam, and an interview. The interview will consist of behavioural, situational and knowledge-based questions. Candidates will be required to pass each stage in order to move to the next stage of the selection process.

Qualified candidates from this selection process may be considered for determinate or indeterminate positions at the Library of Parliament that require similar knowledge and/or competencies.

Satisfactory references and proof of education are essential conditions of appointment.

Travel and relocation expenses are the responsibility of the candidates.

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