Executive Assistant

Job Summary:The Executive Assistant provides high-level administrative and operational support to a senior executive within Firmwide Innovation. This role is responsible for managing complex executive calendars, travel arrangements, stakeholder communications, confidential information, meetings, and special projects while serving as a trusted partner to senior leadership. The position requires exceptional organizational skills, sound judgment, professionalism, and the ability to anticipate executive needs in a fast-paced corporate environment.Key Responsibilities:

• Manage complex executive calendars involving senior leaders, clients, and C-suite stakeholders.
• Coordinate meetings across multiple time zones and global locations.
• Prioritize competing requests and proactively resolve scheduling conflicts.
• Arrange meeting logistics, including conference rooms, video conferencing, catering, agendas, and presentation materials.
• Prepare executives for meetings by ensuring all required documentation and information is available.
• Serve as the primary point of contact for executive communications and inquiries.
• Screen phone calls, manage correspondence, and respond to requests on behalf of the executive when appropriate.
• Build a strong understanding of executive priorities, stakeholders, and business objectives to provide proactive support.
• Handle highly confidential information with discretion and professionalism.
• Track action items, follow up on outstanding requests, and ensure timely completion of deliverables.
• Support executive projects, off-site meetings, recruiting activities, team events, presentations, printing, filing, and business documentation.
• Coordinate complex domestic and international travel arrangements, including flights, hotels, visas, ground transportation, itineraries, and meeting schedules.
• Prepare and process expense reports while ensuring compliance with company policies.
• Support event-related budgeting, approvals, reconciliations, and expense tracking.
• Collaborate with executive assistants and cross-functional teams to ensure seamless administrative support.
• Provide coverage for other executive assistants during absences, vacations, and business needs.
• Maintain documentation and handover notes to support continuity of operations.
• Build and maintain strong relationships with internal stakeholders, business partners, and external contacts.
• Support local office operations, including meeting room coordination, team events, and office logistics.
• Perform additional administrative and operational duties as assigned.

Required Skills:

• Proven experience supporting senior executives, leadership teams, or C-suite executives.
• Strong executive calendar management and scheduling experience.
• Experience coordinating domestic and international travel.
• Excellent written and verbal communication skills.
• Exceptional organizational, multitasking, and time management abilities.
• Strong attention to detail and accuracy.
• Excellent judgment, professionalism, and discretion when handling confidential information.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong stakeholder management and relationship-building skills.
• Proactive, resourceful, and solutions-oriented mindset.
• Ability to work independently with minimal supervision.
• Strong collaboration and teamwork skills.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Microsoft Teams.
• Ability to prepare, edit, and review presentations, reports, spreadsheets, and business correspondence.
• Minimum typing speed of 50 words per minute.
• Flexibility to work additional hours when business needs require.

Education:Bachelor's degree preferred or equivalent professional experience.

Education: Bachelors Degree