Executive Assistant – VP/DSVP

Pay at Intact is about much more than just salary.

• Flexible work arrangements and a hybrid work model

• Possibility to purchase up to 5 extra days off per year

• Multiple benefits offered to support physical and mental wellbeing, including telemedicine, Wellness account and much more

• Share plan & other savings: up to 12% of salary or even more (ask how you could earn guaranteed income for life)

Salary range (but not limited to):

Annual bonus target, based on the base salary, with a potential payout of up to double the target (subject to personal and company performance):

As part of our commitment to Win As A Team, we share our success with employees through our annual bonus plan and Employee Share Purchase Plan (ESPP) – with Intact matching 50% of your net shares.

Our pension offerings provide flexibility and long-term security for our employees beyond their careers. We are one of the few companies offering the opportunity to receive guaranteed income for life via our defined benefit pension plan.

Salary for the candidate will be determined taking into consideration a number of factors including: experience, skills, qualifications, anticipated contribution to role, internal equity, etc. The salary range presented above is based on a 35-hour workweek and would represent a majority of different candidate profiles. However, we encourage candidates who may fall outside of this range to apply as well.

About the role

Are you an extremely organized, autonomous, fast execution, resourceful, rigorous person, able to work in a team and also under pressure? Do you love to laugh, don't take yourself seriously and have an interest in human resources?

Then this opportunity is for you!

What you'll do here:

• Ensure daily administrative support to the HR Vice Presidents and optimal management of the agenda, emails, calls, meetings, follow-ups and mail.
• Provide support to the management team.
• Plan, coordinate and organize team events, meetings (invitations, room reservations, catering, necessary equipment and documentation, agenda and follow-up of items to be executed, liaison with guests and other needs). Participate in team meetings when necessary.
• Track monthly budget as well as expense accounts, bill payments, purchase orders, orders for supplies, equipment and access.
• Participate in the drafting and layout of certain documents, presentations and reports. Ensure the quality and accuracy of information.
• Participate in various projects of the Human Resources team.
• Onboarding new employees, closing files of employees who are leaving; treat information and records confidentially.
• Perform any other administrative tasks.

What you bring to the table:

• College degree (DEC) in business administration or secretarial work or a certificate in human resources
• More than 7 years of experience in a similar role
• Advanced level of knowledge of the Office suite (including excellent knowledge of PowerPoint), email and calendar management
• Excellent communication skills and fluency in French and English
• Strong organizational and time management skills
• Ability to work in an agile, fast and constantly changing environment
• Ability to manage multiple tasks at once
• Exercise discretion and confidentiality
• Excellent team spirit and collaboration
• For candidates located in Quebec, bilingualism is required considering the necessity to interact on a regular basis with English-speaking colleagues across the country
• No Canadian work experience required, but must have authorization to work in Canada.

#LI-Hybrid