Executive Assistant

Description du poste

À propos de l’opportunité

• Gérer et maintenir un calendrier exécutif complexe, y compris planifier et prioriser des réunions, des rendez-vous et des engagements sur plusieurs fuseaux horaires
• Coordonner et réserver les arrangements de voyage nationaux et internationaux, y compris les vols, l’hébergement, le transport terrestre et les itinéraires, avec un souci méticuleux du détail
• Traiter et rapprocher les notes de frais et dépenses de voyage à l’aide de Concur
• Coordonner les réunions et communications avec les investisseurs au nom du SVP, en faisant l’interface avec les parties prenantes internes et externes de manière professionnelle et opportune
• Assister à certaines réunions aux côtés du SVP, en capturant les points clés, les éléments d’action et les suivis au besoin
• Agir comme gardien et point de contact de confiance, en gérant les communications et la correspondance avec un haut degré de confidentialité
• Assurer la gestion des documents et les flux de travail administratifs à l’aide de SAP
• Anticiper les besoins du SVP et gérer proactivement les priorités afin d’assurer des opérations quotidiennes fluides
• S’adapter facilement aux priorités changeantes et aux demandes urgentes — ce rôle fonctionne au-delà d’un horaire traditionnel de 9 h à 17 h

À propos de vous

• Expérience éprouvée en tant qu’assistant(e) exécutif(ve) soutenant la direction générale ou des responsables seniors, idéalement dans un environnement d’entreprise coté en bourse, de type corporate, ou lié aux marchés des capitaux
• Maîtrise bilingue du français et de l’anglais (écrit et verbal) obligatoire
• Expérience pratique avec Concur (voyage & dépenses) et SAP
• Excellentes compétences d’organisation et de gestion du temps, avec une forte capacité à jongler avec plusieurs tâches sous pression
• Forte intelligence émotionnelle, maturité professionnelle, et capacité à faire preuve de discernement avec des informations sensibles
• Esprit proactif orienté solutions, sens de l’urgence et grande attention aux détails
• À l’aise avec des déplacements occasionnels et de la flexibilité en dehors des heures d’affaires standard
• Ouvert aux candidats de tout secteur, pourvu qu’ils apportent le bon niveau de professionnalisme et d’expérience de soutien exécutif

Rémunération

Pay Range
$100,000 - $120,000 per year

Postuler

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 481758

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Valeur travail

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Avis de confidentialité

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

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Avis de transparence salariale

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.