Coordinator and Administration - Montreal

Tasks

• Financial and Strategic Management
• Develop, monitor, and analyze the organization's annual and monthly budgets;
• Produce financial reports for management and the board of directors;
• Implement and maintain financial control mechanisms to ensure sound fund management;
• Plan and coordinate the financial year-end closing, including preparing and following up on audits;
• Work closely with the external accounting firm and act as a financial resource person;
• Support the general management and board of directors in financial decision-making.
• Grants and Funding
• Oversee the administrative and financial follow-up of subsidized projects;
• Prepare accountability reports in accordance with funders' requirements;
• Identify, analyze, and recommend funding opportunities aligned with the organization’s mission;
• Write and submit grant applications in collaboration with internal stakeholders;
• Monitor funding related to social housing, including with SHQ, OMHM, and other funders.
• Administrative Management and Team Support
• Train, guide, and support internal teams in applying financial and administrative processes and in establishing best practices for accountability;
• Supervise and mentor a small team, fostering efficiency and collaboration;
• Manage accounts payable and receivable, including monitoring payments and collections;
• In collaboration with general management, ensure the follow-up of budgets related to the maintenance and development of the real estate portfolio;
• Manage and optimize the organization’s material and technological resources;
• Perform any other related tasks.

Advantages

• Group insurance after three months
• Employee Assistance Program (EAP)
• Group RRSP after one year
• Four weeks of vacation upon starting
• Thirteen flexible days off
• Hybrid work schedule

Job requirements

• Bachelor’s degree in administration, finance, or a related field
• Minimum of 3 years of experience in budget management and grants
• Experience in team supervision
• Excellent command of French
• Proficiency in Microsoft Office Suite
• Experience in the non-profit sector (asset)
• Knowledge of the complete accounting cycle (asset)
• Knowledge of the community or social housing sector (asset)