Summary

Adecco is recruiting for a Bilingual Property Manager for a full-time permanent client based in Montreal, ON. This role is on-site, but can be flexible if there is a need for an emergency.

The Bilingual Property Manager will have the Following Responsibilities :

• Prepare and transmit all reports and established schedules as per Company procedures
• Maintain and keep up to date record of each employee’s sick and vacation days
• Control and approve overtime. Keep records of overtime description of work.
• Ensure that all employees respect the company dress code and other company policies
• Prepare and transmit disciplinary notices, when required
• Prepare and approve all purchase orders as per the Company rules and regulations on Yardi platform
• Verify G / L accounts and approve all invoices, and maintain and update the Budget Status Report
• Prepare all construction and / or service contracts as per company procedures
• Ensure and / or obtain competitive price quotes for all work and / or services to be performed
• Prepare and review all contracts for approval as per company policy and ensure that these contracts are adhered to once approved
• Prepare and transmit tenant charge backs, and prepare the annual budget
• Control operating expenses and ensure that the budget is respected
• Prepare and / or review and / or modify the emergency and evacuation procedures manuals and ensure that they are kept up to date
• Ensure that tenant and supplier emergency phone numbers are kept up to date
• Transmit to security all emergency telephone numbers for the tenants, suppliers, and members of the administration
• Establish and maintain control over key distribution as well as building / parking access cards (to employees, tenants and to contractors)
• Document all incident and / or accident reports and forward same to insurance broker, if warranted, following the established Company procedures and when required, follow-up on any insurance claim processed
• Ensure that environmental, fire safety, and any and all rules are being complied with in respect to hazardous materials in tenants’ premises as well as the building’s common areas
• Coordinate and conduct approved emergency evacuation fire drills and prepare a summary report
• Maintain courteous and professional relationships with the tenants
• Prepare tenant memos, and keep up to date on all tenant receivables
• Collect all rents and any other amounts due by the tenants, including any arrears, as per their respective lease obligations and forward the cheques to the head office
• Prepare and transmit all warnings and default letters to the tenants in collaboration with lease obligations
• Ensure that all rules and regulations are being respected, and inform tenants of all decisions that may affect them
• Preparation, execution and distribution of correspondence to tenants, suppliers, customers, head office, etc. (including rent reductions, leases, amendments to lease, service agreements, construction contracts & purchase orders)
• Participate in the uploading of the TGR for both tenants and proactive maintenance.
• Enter approved purchase orders, and responsible for petty cash
• The Bilingual Property Manager Must Meet the Following Mandatory Requirements
• Must speak English and French
• Minimum 5 years’ experience in a similar role
• Must have strong Microsoft suite, especially Microsoft Excel
• Good interpersonal skills, will need to work with difference departments
• Organizational skills very strong
6 hours ago